Trade Tourism

Clacton Chamber Of Trade & Tourism

The voice of the business sector in Clacton

1. The name is …………. Clacton Chamber of Trade & Tourism

2.The registered office of the Chamber of Trade & Tourism will be the address of the current secretary.

3.The objects [“the principal objects”] for which the Chamber is established are the promotion of all areas of business in Clacton.

4.To provide and develop business services to members and to work with the whole Clacton Community on projects / events that will benefit Clacton.

Clacton in Bloom / Late Night Shopping-or any other event. The chamber will set up a sub committee [team] to run these projects every year. Membership of the committees, is not just for members of the chamber but is also for the wider community in Clacton

5.Each member of the association undertakes to contribute to its assets, a membership fee which is payable every year at £40.00 for a 12 month period. [This fee may be changed – only at the Annual General Meeting.] The Chamber is set up as a non profit organisation and any surpluses are re-invested in projects, the chamber members deem possible.

6.If on the winding up of the Chamber there remains any surplus after the satisfaction of all its debts and liabilities, the surplus shall not be distributed among the members of the Chamber, but shall be transferred to some other body [whether or not it is a member of the chamber], having objects similar to those of the Chamber, or to another body, the objects of which are charitable.


“The Committee ” means the ruling body for the Chamber of Trade & Tourism.

“Bye-law” means any bye-law from time to time in force which has been duly made by the Board pursuant to these Articles or any of them.

“The Chamber” means………………..Chamber of Trade & Tourism

“Committee ” means any committee, sub-committee, panel, working party

“Chamber AGM” means a meeting of the Chamber held every year.

“Elected Members” means a member of the Chamber elected by the Members or appointed to fill a vacancy.

“The Officers” means the President, Vice President, Chairman, Vice Chairman, Treasurer, Secretary and Minutes Secretary, including disabled representative one or two persons.

“The Secretary” means any person appointed from time to time to perform the duties of the Secretary of the Chamber of Trade & Tourism.

“Year” where the context so admits means a calendar year from 31st March to 1st April each year.

Membership shall be open to:-

[a] individuals who are in business on their own account

[b] all companies within Clacton

[c] any other individuals, [to sit on the sub committees] they will not be a member of the but will assist in any projects.

The Council may admit to Honorary Membership of the Chamber for such period as it may determine:-

a] individuals whom the Chamber considers are distinguished in statesmanship, diplomacy, commerce, finance, industry, trade and transport.

[b] individuals whom the Chamber considers have rendered special service to the Chamber or a Founder, or to the Chamber movement.

[c] An Honorary Member shall receive notice of and shall be entitled to attend all General Meetings to speak but not vote. An Honorary Member shall not be required to sign any application for membership or pay any fees or subscriptions.

[d] All applications for membership shall be made in writing in such forms [containing an undertaking to be bound by the Constitution of the Chamber if elected].

[e] Only fully paid up members shall be entitled to vote at meetings of the Chamber.


1.The Chamber shall hold a general meeting in every years as its Annual General Meeting at such time and place as may be determined by the Committee, and shall specify the Meeting and such in the notice calling it, at least 14 days prior to such a meeting. No longer than 15 months should elapse before each AGM.

2.All general meetings, other than annual general meetings, shall be called Extraordinary General Meetings.

3. An annual general meeting and an extraordinary general meeting called for the passing of a special resolution shall be called with at least fourteen clear days’ notice. All other extraordinary general meetings shall be called by at least 7 days’ notice. With the consent of all the Members entitled to attend and vote at the meeting. The notice of a meeting shall specify the time and place of the meeting and in the case of the special business the general nature of that business, and shall be given to all Members, members of the Committee and auditors.

4.No business shall be transacted at any general meeting unless a quorum is present. This must consist of at least four persons entitled to vote upon the business being transacted, each being a Member.

5.If such a quorum [4] is not present within half a hour from the time appointed for the meeting, orif during a meeting such a quorum cases to be present, the meeting shall stand adjourned to the same day in the next week at the same time and place or to such time and place as the Committee may determine, and if, such adjourned meeting a quorum is not present within half a hour from the time appointed for the meeting, the Members present in person or through a person connected with a Member or by proxy or by duly authorised representative shall be a quorum.

6. The Chairman may, with the consent of a meeting at which a quorum is [4] present [and shall if so directed by the meeting,], adjourn the meeting from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than business which might properly have been transacted at the meeting had the adjournment not taken place. When a meeting is adjourned for fourteen days or more, at least seven clear days’ notice shall be given specifying the time and place of the adjourned meeting and the general nature of the business to be transacted. Otherwise it shall not be necessary to give any such notice.

7. A resolution put to the vote of a general meeting shall be decided by a show of hands unless before, or on the declaration of the result of, the show of hands a poll is duly demanded.

[a] by the Chairman: or

b] by a least four members having the right to vote at the meeting: and a demand by a person as proxy for or duly authorised representative of or a person connected with a Member shall be the same as the demand by a Member.

If in the event the Chairman, Vice Chairman, or secretary, are not present at the said meeting, then the president or vice president will preside on their behalf

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